Finding aid for the Xavier University Technology Committee records

History of Xavier University Technology Committee

Roger Fortin in his To See Great Wonders states: "In 1993 the university established an ad hoc Technology Task Force. Three years later it created the University Technology Committee, whose charge included broad-base planning that integrated the academic and administrative technology needs of the university and provided guidance in matters of budgeting for technology." The Committee held its first meeting in October, 1996. In August, 2013 the University Technology Committee (along with the Academic Technology Committee) were both replaced by the Xavier Technology Committee (XTC).

"Committee Descriptions, 2010-11" gives this description of the committee: "...the decisions and recommendations of this committee reflect the university's academic and administrative needs and its strategic plan. Proposals for major projects are initiated by the university's departments and are forwarded to the Academic Technology Committee, and the Administrative IT Committee as appropriate. The University Technology Committee will evaluate proposed initiatives to ensure optimal benefits from resources allocated to technology at the university. It will review and recommend university-wide policies related to the utilization and implementation of information technology resources and systems. It will also review the strategic technological directions of the university."

Scope and Content

This collection includes the meeting minutes and related papers of the committee from the academic year 1996/97, when it was established, to 2003/04. It is not complete. For instance, there are no minutes for the meetings from 2004/05 to 2008/09. Also materials from 2009/10 to 2012/13 are available in electronic format only.

Statement of Arrangement

Restrictions on Access

Restricted access. Please contact the Xavier University Archives staff.

All materials from 2009/10 to 2012/13 are found in electronic format only.

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.

Subjects:

Preferred Citation

Identification of Item, Box Number, Folder Number, XUA-26, University Technology Committee records, University Archives and Special Collections, Xavier University Library, Cincinnati, Ohio.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.

Detailed Description of The Collection