Finding aid for the Xavier University Library records
|
|
|
|
|
Title: |
Xavier University Library records |
|
Repository: |
Xavier University Archives and Special Collections
Phone: 513-745-4821
https://libguides.xavier.edu/archives
|
|
Creator: |
Xavier University (Cincinnati, Ohio). Library. |
|
Dates: |
1903-2008 |
|
Bulk dates: |
1925-2006 |
|
Quantity: |
9.5 linear feet (18 boxes) |
|
Abstract: |
These are records originating in large part from the Library Director's Office of Xavier University Library. Records include
annual reports, correspondence, memos, meeting minutes, historical materials, budgeting and statistical materials, and other
topical records. There are also artifacts.
|
|
Identification: |
XUA- 27 |
|
Location: |
Xavier University Archives, Cincinnati, Ohio |
|
Language: |
The records are in English |
History of University Library
The University Library is housed in the McDonald Memorial Library, which was dedicated in 1967. The library had previously
been in Schmidt Hall.
Scope and Content
This collection is a grouping of records stemming from the activities of the Xavier University Library. The collection includes
both formal documents (e.g. annual reports, meeting minutes, etc.) and ancillary materials (e.g. budget preparation materials),
all of which reflect the library environment for particular time periods. Some periods are not well documented in this collection.
The collection also contains library artifacts and memorabilia.
Statement of Arrangement
Series I. Historical Materials, 1926-2003 Series II. Communications, 1903-2006 Subseries 1. Correspondence,
1925-1930,1946-1947,1968-1995 Subseries 2. Annual Reports, 1903-2004, bulk 1978-2004 Subseries 3. Library
Director Memos, 1971-1999, 2006. bulk 1992-1999 Subseries 4. Meeting Minutes, 1977-2004, bulk 1992-1998 Subseries
5. Newsletters, 1980-2006 Series III. Planning Documents, 1975-2006, bulk 1994-2006 Series IV. Financial Information, 1979-2004,
bulk 1992-2004 Series V. Statistical Information, 1970-2003 Series VI. Staffing Information, 1964-2006 Series VII. Activities
and Services, 1975-2008 Series VIII. Policies and Procedures, 1969-2005 Series IX. Surveys, Reports and Proposals, 1976-2008
Series X. Consortia, 1993-2006 Series XI. Special Collections, Art, Gifts/Donors, 1932-2006 Series XII. Various Library-Related
Issues, 1977-2006 Series XIII. Artifacts
Restrictions on Access
Restricted access. Please contact the Xavier University archives staff.
Indexing Terms
The following terms have been used to index the description of this collection in the library's online public access catalog.
Subjects:
Academic Libraries-- Ohio
Xavier University (Cincinnati, Ohio)--Libraries
Organizations/Corporations:
Xavier University (Cincinnati, Ohio). Library Director
Preferred Citation
Identification of Item, Box Number, Folder Number, XUA-27, Xavier University Library records, University Archives and Special
Collections, Xavier University Library, Cincinnati, Ohio.
Acquisition Information
This collection of documents was formed from various transfers of Library Director office files to the archives. In addition,
other library-related historical materials already found in the archives was included to form the collection.
Processing Information
This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing
project that began in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed
in the late 1970s, used to arrange university records. The record group scheme had been established by the first University
Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s
tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for
new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual
information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects
coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University
President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of
origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013
collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using
the OhioLINK Finding Aid Creation Tool.
As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.
Detailed Description of The Collection
I. Historical Materials, 1926-2003
Box 1 / Folder 1
Brennan Memorial Library (Edgecliff), 1980
Box 1 / Folder 2
Library History Exhibit Signs, 1985
Box 1 / Folder 3
Library History Items, 1926-2003, undated
Box 1 / Folder 4
Lodge Learning Lab, 1984-1988, undated
Box 1 / Folder 5
McDonald Foundation, 1965,1973
Box 1 / Folder 6
McDonald Library Construction, approximately 1963
Box 1 / Folder 7
McDonald Library Architect Correspondence, etc., 1964
Box 1 / Folder 8
McDonald Library Planning, 1962-1966, undated
Box 1 / Folder 9
McDonald Memorial Library Furnishing Planning, 1964, undated
Box 1 / Folder 10
Library Planning Notes O'Callaghan, 1964
Box 1 / Folder 11
McDonald Library Library Building Committee Minutes, 1964
Box 1 / Folder 12
McDonald Library Dedication Planning, 1967
Box 1 / Folder 13
McDonald Library Dedication Program and Invitations, Address, 1967
Box 1 / Folder 14
McDonald Library Dedication Guest Book, 1967
Box 2 / Folder 1
McDonald Library Dedication Master of Ceremonies Program Notes, 1967
Box 2 / Folder 2
McDonald Library Congratulation Messages, 1967
Box 2 / Folder 3
McDonald Library Dedication Newspaper Clippings, 1967
Box 2 / Folder 4
McDonald Library Pioneer 68 Article, 1968
Box 2 / Folder 5
McDonald Library Dedication Cincinnati Enquirer Supplement, 1967
Box 2 / Folder 6
Milford Library, 1968-1972
Box 2 / Folder 7
Schmidt Library Information and Correspondence, 1946-1966, undated
II. Communications, 1903-2006
1. Correspondence, 1925-1995, bulk 1968-1995
Box 2 / Folder 8
Correspondence of Library Director or about Library, 1925-1930
Box 2 / Folder 9
Correspondence of Library Director or About Library, 1968-1974
Box 2 / Folder 10
Correspondence of Library Director or About Library, 1975-1978
Box 2 / Folder 11
Correspondence of Library Director or About Library, 1979-1987
Box 2 / Folder 12
Correspondence of Library Director or About Library, 1988-1995
2. Annual Reports, 1903-2004, bulk 1978-2004
Box 2 / Folder 13
Annual Reports 1903;1934-1935, 1903
Box 2 / Folder 14
Annual Reports 1935/1936-1955/1956, 1936-1956
Box 3 / Folder 1
Annual Reports 1965-1971, 1966-1971
Box 3 / Folder 2
Annual Reports 1974-1975, 1975
Box 3 / Folder 3
Annual Reports 1979-1980, 1978-1980
Box 3 / Folder 4
Annual Reports 1980-1981, 1980-1981
Box 3 / Folder 5
Annual Reports 1981-1982, 1981-1982
Box 3 / Folder 6
Annual Reports 1982-1983, 1983
Box 3 / Folder 7
Annual Reports 1983-1984, 1984
Box 3 / Folder 8
Annual Reports 1984-1985, 1985
Box 3 / Folder 9
Annual Reports 1985-1986, 1986
Box 3 / Folder 10
Annual Reports 1986-1987, 1987
Box 3 / Folder 11
Annual Reports 1987-1988, 1987-1988
Box 3 / Folder 12
Annual Reports 1988-1989, 1988-1989
Box 3 / Folder 13
Annual Reports 1989-1990, 1990
Box 3 / Folder 14
Annual Reports 1990-1991, 1990-1991
Box 4 / Folder 1
Annual Reports 1991-1992, 1992
Box 4 / Folder 2
Annual Reports 1992-1993, 1993
Box 4 / Folder 3
Annual Reports 2001-2002, 2002
Box 4 / Folder 4
Annual Reports 2002-2003, 2003
Box 4 / Folder 5
Annual Reports 2003-2004, 2004
3. Library Director Memos, 1971-1999, 2006, bulk 1992-1999
Box 4 / Folder 6
Library Director Memos, 1971-1999
4. Meeting Minutes, 1977-2004, bulk 1992-1998
Box 4 / Folder 7
Library Professional Staff Meeting Minutes and Agenda, 1977-1989
Box 4 / Folder 8
Library Professional Staff Meeting Minutes and Agenda, 1992-1996
Box 4 / Folder 9
Library Professional Staff Meeting Minutes and Agenda, 1997-1999 March
Box 4 / Folder 10
Library Professional Staff Meeting Minutes and Agenda, 1999 April-2002
Box 5 / Folder 1
Library In-House Committees Meeting Minutes and Agendas, 1977-2004
5. Newsletters, 1980-2006
Box 5 / Folder 2
Library Newsletters, 1980-2006
Box 5 / Folder 3
GCLC Hotline and Directories (Includes Xavier-Related Information), 1991-1999
III. Planning Documents, 1975-2006, bulk 1994-2006
Box 5 / Folder 4
Academic Program Review: Psychology and Education, 2002
Box 5 / Folder 5
Academic Program Review (Library) Library Reviews, 2002-2003
Box 5 / Folder 6
Academic Program Review (Library) Xavier Departments and Offices Responses, 2003
Box 5 / Folder 7
Distance Education Library Services, 2003
Box 5 / Folder 8
Environmental Scan, 2002
Box 6 / Folder 1
Library Business Continuity Plan Draft, 2006 February
Box 6 / Folder 2
Five Year Plans: ACRL, Staff Development, Library, 1975-1978
Box 6 / Folder 3
Library Goals 1977, undated
Box 6 / Folder 4
Library Goals 1994-1995, 1994-1995
Box 6 / Folder 5
Library Goals 1998-1999, 1999-2000
Box 6 / Folder 6
Library Goals 1999-2000, 1998-1999
Box 6 / Folder 7
Library Goals 2000-2001, 1999-2000
Box 6 / Folder 8
Library Goals 2001-2002, 2001
Box 6 / Folder 9
Library Goals 2002-2003, 2002-2003
Box 6 / Folder 10
Library Goals 2003-2004, 2003-2004
Box 6 / Folder 11
Library Goals 2004-2005, 2004-2005
Box 6 / Folder 12
Library Goals 2005-2006, 2005-2006
Box 6 / Folder 13
Planning Day 1996, 1996
IV. Financial Information, 1979-2004, bulk 1992-2004
Box 6 / Folder 14
Library Budget Preparation 1980-1981, 1979
Box 6 / Folder 15
Library Budget Preparation 1992-1993, 1992
Box 6 / Folder 16
Library Budget Preparation 1993-1994, 1993
Box 6 / Folder 17
Library Budget Preparation 1994-1995, 1993-1994
Box 6 / Folder 18
Library Budget Preparation 1995-1996, 1995
Box 7 / Folder 1
Library Budget Preparation 1995-1996, 1993-1995
Box 7 / Folder 2
Library Budget Preparation 1995-1996, 1995-1997
Box 7 / Folder 3
Library Budget Preparation 1997-1998, 1996-1997
Box 7 / Folder 4
Library Baseline Adjustment 1998-1999, 1997
Box 7 / Folder 5
Library Budget Preparation 1999-2000, 1998
Box 7 / Folder 6
Library Budget Review 1994-1998, 1994-1999
Box 7 / Folder 7
Library Budget Preparation 2000-2001, 1999-2000
Box 7 / Folder 8
Library Budget Preparation 2001-2002, 2000
Box 7 / Folder 9
Library Budget Preparation 2002-2003, 2001-2002
Box 7 / Folder 10
Library Budget Preparation 2003-2004, 2002-2003
Box 7 / Folder 11
Library Budget Preparation 2004-2005, 2003-2004
V. Statistical Information, 1970-2003
Box 8 / Folder 1
Statistical Information 1970-1983, 1970-1983
Box 8 / Folder 2
Statistics 1985-1986, 1985-1986
Box 8 / Folder 3
Statistics 1986-1987, 1987
Box 8 / Folder 4
Statistics 1987-1988, 1987-1988
Box 8 / Folder 5
Statistics 1988-1989, 1988-1989
Box 8 / Folder 6
Statistics 1989-1990, 1990
Box 8 / Folder 7
Statistics 1991-1992, 1992
Box 8 / Folder 8
North Central Accreditation Library Databook 1998, 1987-1998
Box 8 / Folder 9
Library General Program Financial Data 1989-2003 Timeseries, 2003
VI. Staffing Information, 1964-2006
Box 9 / Folder 1
Consult Four, 2006
Box 9 / Folder 2
Library Organization Charts and Studies, 1964-2006
Box 9 / Folder 3
Library Staff Reorganization, 1999
Box 9 / Folder 4
Library Workforce Assessment, 1999
VII. Activities and Services, 1975-2008
Box 9 / Folder 5
Activities 1985-1986, 1985-1986
Box 9 / Folder 6
Activities 1986-1987, 1986-1987
Box 9 / Folder 7
Activities 1987-1988, 1987-1988
Box 9 / Folder 7b
Activities 1989-1990, 1989-1990
Box 9 / Folder 8
Activities 1991-1992, 1991-1992
Box 9 / Folder 9
Barcode Project 1989-1990, 1989
Box 9 / Folder 10
Faculty Orientation to Library Services 1994, 1992-1994
Box 9 / Folder 11
Faculty Orientation to Library Services 1996, 1994-1996
Box 9 / Folder 12
Faculty Orientation to Library Services 1999, 1998-1999
Box 9 / Folder 13
Information Fluency, 2000-2007
Box 10 / Folder 1
Information Fluency Institute, 2006
Box 10 / Folder 2
Information Literacy In-Service, 2000
Box 10 / Folder 3
Library Exhibits, Etc., 1991-2003
Box 10 / Folder 4
Library Hours Bookmarks, 1990-2004
Box 10 / Folder 4
Library User's Guides, 1975-2008
Box 10 / Folder 5
Library Hours Bookmarks, 1990-2004
Box 10 / Folder 6
Library Instruction Materials, 1982-2002
Box 10 / Folder 7
Literacy Center, 1993-1995
Box 10 / Folder 8
New Faculty Orientation, 2004-2007
Box 10 / Folder 9
Periodical De-accession / Disposition Projects (Schmidt Library Stacks), 1989-1996
VIII. Policies and Procedures, 1969-2005
Box 10 / Folder 10
Policies (Collection Development), 1987-1996
Box 10 / Folder 11
Policies (Various), 1996-2005
Box 10 / Folder 12
Policies (Various), 1969-1998
Box 10 / Folder 13
Office Procedures Manual Audiovisual 1992, 1991-1992
Box 10 / Folder 14
Office Procedures Manual Circulation 2000;2001, 2000-2001
Box 11 / Folder 1
Office Procedures Manual Periodicals, 1994-1998
Box 11 / Folder 2
Emergency Procedures Handbook, 1996
Box 11 / Folder 3
Emergency Response Planning Communications, 1996-1999
Box 11 / Folder 4
Environmental Health and Safety Logbook, 2001-2002
Box 11 / Folder 5
Emergency Response Procedures, 2004 October
Box 11 / Folder 6
Safety Manual: First Response, 2005 October
IX. Surveys, Reports and Proposals, 1976-2008
Box 11 / Folder 7
Burtchaell Consultation Report, 1977
Box 11 / Folder 8
Library Studies and Reports, 1976-2000
Box 11 / Folder 9
Library Surveys, 1977-2002
Box 11 / Folder 10
Proposals: Ameritech Grant Promoting Information Literacy, 2002-2003
Box 11 / Folder 11
Proposals: College Resources Library Program, 1972
Box 11 / Folder 12
Proposals: Family Literacy Education at Xavier, 1993-2002
Box 12 / Folder 1
Proposals: LSTA Grant Proposal,1998, 1998
Box 12 / Folder 2
Proposals: NEH Preservation and Access Grant, 2000, 2000
Box 12 / Folder 3
Proposals: National Group, 2006, 2004-2005
Box 12 / Folder 4
Space Utilization Study, 1989
Box 12 / Folder 5
Study of Campus Life, 1980
Box 12 / Folder 6
Vision Documents: Division and Library, 1992-1996
Box 12 / Folder 7
Vision Statement, 2008
Box 12 / Folder 8
AJCU Conference of Library Deans Bylaws, undated
Box 12 / Folder 9
AJCU Historical Information: Benchmark Studies, Affinity Group, 1997-2006
Box 12 / Folder 10
AJCU Interlibrary Loan Information, 1993-2006
Box 12 / Folder 11
AJCU Meetings, Workshops, and Conferences, 1999-2004
Box 12 / Folder 12
AJCU Printing Survey, 2004
Box 12 / Folder 13
OhioLink, Ohio Library Network and Other Consortium Information, 1993-2006
XI. Special Collections, Art, Gifts/Donors, 1932-2006
Box 13 / Folder 1
Special Collections Various Items, 1946-2002
Box 13 / Folder 2
Special Collections Friel Collection, undated
Box 13 / Folder 3
Special Collections Kyte Bibles, 1964
Box 13 / Folder 4
Special Collections Kyte / Williams Bibles, 1932-1965
Box 13 / Folder 5
Art in the Library/ Special Collections Campus Art, 1963-2006
Box 13 / Folder 6
Art:: Camele Campus Crosses, 2004
Box 13 / Folder 7
Art: Doll Exhibit Vision Quest, 1999
Box 13 / Folder 8
Art: Flecky Exhibit Hopkins, 1995
Box 13 / Folder 9
Art: Trauth Dance of Tears Sculpture, 1999-2000
Box 13 / Folder 10
Art: Weiss Exhibit, 2004
Box 13 / Folder 11
Gifts and Donors Booklovers Association, 1971-2003
Box 13 / Folder 12
Gifts and Donors Brueggeman Library Endowment, 1979-1983
Box 13 / Folder 13
Gifts and Donors "B" Donor(s), 1978-1979
Box 13 / Folder 14
Gifts and Donors "C" Donor(s), 1995-1996
Box 13 / Folder 15
Gifts and Donors "K" Donor(s), 1992-1993
Box 13 / Folder 16
Gifts and Donors Library Development Fund, 1992-1997
Box 13 / Folder 17
Gifts and Donors "L" Donor(s), 1997
Box 13 / Folder 18
Gifts and Donors "M" Donor(s), 1967
Box 13 / Folder 19
Gifts and Donors "M" Donor(s), 2001
Box 13 / Folder 20
Gifts and Donors "S" Donor(s), 1980-2000
Box 13 / Folder 21
Gifts and Donors Small and Miscellaneous, 1972-1974
XII. Various Library-Related Issues, 1977-2006
Box 13 / Folder 22
Building Program Information, 2006
Box 14 / Folder 1
Building Program Statement, 2003 December 10
Box 14 / Folder 2
Copyright: Workshop, Policies, Correspondence, Printed Materials, 1999-2002
Box 14 / Folder 3
Copyright Committee Xavier Library, 2001-2008
Box 14 / Folder 4
E-Audio Books, 2006
Box 14 / Folder 5
Electronic Theses and Dissertations, 2005
Box 14 / Folder 6
Faxon Bankruptcy, 2004-2006
Box 15 / Folder 1
Flood, 1996
Box 15 / Folder 2
Librarian Status 1977 and 1978 Proposals, 1977-1978
Box 15 / Folder 3
Librarian Status, 1987-1992
Box 15 / Folder 4
Librarian Status, 1988-1992
Box 15 / Folder 5
Librarian Status Faculty Assembly, 1999 March 12
Box 15 / Folder 6
Building Prototype Planning, 2006 October
Box 15 / Folder 7
Building McDonald Library Expansion Architectural Plan, undated
Box 15 / Folder 8
Technology Issues, 1978-2005
Box 15 / Folder 9
Innnovative Contract, 1989-1992
Series XIII, Artifacts, 1840-2013
Box 16
Embossers, between 1840-1930
Box 17
Freshmen library trophy, coffee mug, Brennan Library service bell, 1937-1990
Box 18
3-D printed plastic sword, 2013
Scope and Content: Sword is one of the first items that was 3-D printed in University Library.