Finding aid for the Annual Reports to the President collection

History of Annual Reports to the President

Beginning in the early 1950s it became the custom for every division, college, school, department, committee, office and student club or activity of the university to submit an annual report to the president in late May or early June. These reports summarized activities for the academic year just ended.

These reports were usually prepared and sent to the president by the following individuals: for University Divisions: the appropriate vice-president; for Colleges and Schools: the dean; for Academic Departments: the departmental chair; for University Committees: the committee chair; for Offices and Centers: the Director of the office or center; for Student Clubs, Activities, Publications, Fraternities: the Faculty moderator or advisor.

Scope and Content

This is a collection of reports sent to the President of Xavier University. These reports reflect activities and developments for the year within various organizational entities on campus. This collection is very incomplete. There are no reports for several years.

Statement of Arrangement

Restrictions on Access

Some materials may have restricted access. Please contact the archives staff.

For other reports submitted to the President see XUA-8, Xavier University Divisional Annual Reports collection.

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.

Organizations/Corporations:

Preferred Citation

Box Number, Folder Number, XUA-87, Xavier University Annual Reports to the President Collection, University Archives and Special Collections, Xavier University Library, Cincinnati, Ohio.

Acquisition Information

These materials have been acquired from various sources.

Processing Information

This collection was reprocessed into its current arrangement and description as part of a major University Archives reprocessing project in 2012-2013. This reprocessing project was largely an effort to disband a record group system, developed in the late 1970s, used to arrange university records. The record group scheme had been established by the first University Archivist, Lee Bennish, SJ, and chiefly organized materials by originating office and organizational structure. After Bennish’s tenure, oversight of the archives changed several times and resulted in a lack of adherence to the record group scheme for new acquisitions. The 2012-2013 processing project also sought to incorporate records for which little acquisition or contextual information existed. The project staff primarily reorganized records into subject-based collections. Occasionally subjects coincided with offices of origin (e.g. Subject, Presidents; Office, Office of the President; Collection, Xavier University President’s Office). This subject-based arrangement makes it difficult to identify or describe the collections by office of origin but administrative project records do indicate transfers and connections between original record groups and 2012-2013 collections. During the project, records were rehoused in archival folders and boxes, and new finding aids were created using the OhioLINK Finding Aid Creation Tool.

As of 2017, University Archives no longer employs the 2012-2013 system of arranging collections by subject.

In 2018 boxes were consolidated.

Detailed Description of The Collection